Attachments Aren’t Scary: A Guide to Sending Emails with Attachments for Beginners
Sending an email with an attachment can seem like a daunting task for those who are new to doing so. While the process itself isn’t hard, understanding what you can and can’t attach and the benefits of both methods can be confusing. In this guide, we’ll break down how to send emails with attachments in order to teach you the ins and outs of attaching files to emails with ease.
The Basics
As you’re building your personal brand, it’s important to master communication skills. You can create a lasting impression with an introductory email by starting with a personalized greeting and brief summary of who you are. If your email is introducing something you created, be sure to explain what the product is and how it works. When sending an email with attachments for beginners, make sure the subject line clearly indicates what the attachment contains (e.g., Organizing Thoughts) so that recipients know what to expect when they open it. If necessary, provide detailed instructions on how to view or open attachments in order to avoid confusion for recipients who are less computer-savvy than you are.
Step 1 – Decide what you’re going to send
Guide to Sending Emails with Attachments for Beginners
Sending an email attachment is easy! There are a few ways to do it, so try them all and find which one you like best. The first option is to attach the file by dragging it on top of the email message window. The second way is to open your email program, locate the file on your computer, and drag and drop that file into the message window. Thirdly, you can use insert file when composing a new message. Whichever way you choose should be available in most major email programs. Sending attachments has never been easier!
Step 2 – Pick a Format
For those who don’t know, attachments are usually files such as .docx and .pdf that we attach to emails for various reasons. Attachments have become an integral part of business-related communications, but many people are too scared to send attachments because they aren’t sure what the process is. Below is a list of steps that should get you well on your way to sending a successful email with an attachment.
1) Log into your email account 2) Select compose email from the top left corner 3) Write your message and hit send 4) In the top right corner, click on attach
Step 3 – Get it ready for your email program
The next step is to upload the file onto your computer for emailing. This can be done by transferring files from your computer onto a USB device or through Google Drive or Dropbox, an online cloud storage provider. For this guide, we will use the email’s settings to send the attachment via Gmail. Once you have opened up Gmail, select the Compose tab in the upper left corner of your screen and then scroll down to find an icon that looks like a paperclip with a document attached below it. Click on this icon to select a file on your hard drive that you want to attach before sending.
Step 4 – Compose the email
The last step is to compose the email. There are a few important things to keep in mind with this step. First, you should consider who the recipient of your email is and what you want them to do with the attachment you are sending them. Next, if you have any images, videos, or audio clips you want to attach to your email – be sure they are smaller than 10 MB and save them as a pdf file, jpg file, mp3 file etc. Do not send large files as attachments! Finally once all of your information is complete and everything is typed up how you want it – click send!
Step 5 – Add your attachment(s)
It’s a good idea to add in any attachments, such as files or videos, before you send the email. To attach a file to your email, click Attach and find the file you want to attach. This can be any type of file on your computer—a Word document, an Excel spreadsheet, a PowerPoint presentation, an MP3 audio file, or a video (for YouTube videos only). Make sure that your attachments are selected and then click Open when done.
